{"id":223,"date":"2021-09-16T11:33:22","date_gmt":"2021-09-16T11:33:22","guid":{"rendered":"https:\/\/blog.cryptoesign.com\/?p=223"},"modified":"2024-07-17T05:42:52","modified_gmt":"2024-07-17T05:42:52","slug":"significance-of-electronic-signature-and-must-have-top-10-features-of-electronic-signature","status":"publish","type":"post","link":"https:\/\/cryptoesign.com\/blog\/significance-of-electronic-signature-and-must-have-top-10-features-of-electronic-signature\/","title":{"rendered":"Significance of electronic signature and must have Top 10 Features of electronic signature"},"content":{"rendered":"
<\/div>

Across globe<\/span>\u00a0<\/span>organizations<\/span>\u00a0<\/span>(<\/span>b<\/span>e it a start-up, small and medium organization or a large enterprise<\/span>)<\/span>\u00a0<\/span>are\u00a0<\/span>working remote.<\/span>\u00a0<\/span>Despite many challenges, c<\/span>onsidering the\u00a0<\/span>\u201cNew Normal\u201d\u00a0<\/span>the entire value chain\u00a0<\/span>(employees, owners, stake\u00a0<\/span>holders<\/span>, suppliers, vendors, customers, etc)<\/span>\u00a0<\/span>is collaborating online to accomplish tasks\u00a0<\/span>to<\/span>\u00a0meet business\u00a0<\/span>priorities &\u00a0<\/span>demand.<\/span>\u00a0 S<\/span>igning of business document is o<\/span>ne\u00a0<\/span>of<\/span>\u00a0<\/span>the\u00a0<\/span>critical\u00a0<\/span>tasks<\/span>\u00a0<\/span>across all sorts of organizations.\u00a0<\/span><\/span><\/p>\n

Considering the\u00a0r<\/span>emote working<\/span>\u00a0<\/span>scenario,\u00a0<\/span>document<\/span>\u00a0signing<\/span>\u00a0<\/span>activity<\/span>\u00a0<\/span>is<\/span>\u00a0relatively delayed due to lack of required infrastructure\u00a0<\/span>(print & scan devices)\u00a0<\/span>at the user end\u00a0<\/span>to print &\u00a0<\/span>sign<\/span>\u00a0<\/span>doc<\/span>s\u00a0<\/span>.<\/span>\u00a0<\/span>Organization started looking for alternate ways to expedite the whole document signing process. Few\u00a0<\/span>o<\/span>rganization<\/span>\u00a0<\/span>have created a\u00a0<\/span>SPoC<\/span>\u00a0to sign all\u00a0<\/span>regular\u00a0<\/span>docs, few have id<\/span>entified resources with\u00a0<\/span>required infra to sign docs, few still struggling the same old way of<\/span>\u00a0signing doc.\u00a0<\/span>Off late<\/span>, m<\/span>any\u00a0<\/span>organization<\/span>\u00a0have started adopting\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0to ease the overall document signing process.\u00a0<\/span><\/span>\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n

\"electronic\u00a0<\/span><\/p>\n

Electronic<\/span>\u00a0signature<\/span><\/span>\u00a0is\u00a0<\/span>the<\/span>\u00a0most\u00a0<\/span>preferred<\/span>\u00a0way to\u00a0<\/span>sign all business documents<\/span>\u00a0in the current context and situation<\/span>.\u00a0<\/span>It is also termed as\u00a0<\/span>\u00a0<\/span>esignature<\/span>, e-signature,\u00a0<\/span><\/span>electronic signature<\/span><\/span>,\u00a0<\/span>esignature<\/span>\u00a0software<\/span>,<\/span>\u00a0<\/span>esign<\/span>\u00a0tool,<\/span>\u00a0<\/span>cloud\u00a0<\/span>esignature<\/span>, cloud electronic signature software, SaaS\u00a0<\/span>esignature<\/span>\u00a0<\/span>software,\u00a0<\/span>etc.\u00a0<\/span>\u00a0<\/span>Documents<\/span>\u00a0such as Mutual NDA, Agreements, Partner Agreements, Software License Agreement, Commercial Proposal, Vendor Onboarding docs, Employee Offer Letter,\u00a0<\/span>Employment<\/span>\u00a0Agreement, Freelance Agreement,\u00a0<\/span>etc\u00a0<\/span>\u00a0<\/span>shall<\/span>\u00a0be executed through\u00a0<\/span><\/span>e<\/span>lectronic signature<\/span><\/span>\u00a0<\/span>software. There\u00a0<\/span>are<\/span>\u00a0many\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0software\u00a0<\/span>available ,<\/span>\u00a0however\u00a0<\/span>lets<\/span>\u00a0look at the Top 10 must have features of<\/span>\u00a0<\/span><\/span>electronic\u00a0<\/span>signature<\/span>\u00a0<\/span><\/span>software.<\/span><\/span>\u00a0<\/span><\/p>\n

Must have\u00a0<\/span>Top 10 Features of\u00a0<\/span>e<\/span><\/span>lectronic\u00a0<\/span>s<\/span>ignature<\/span>\u00a0<\/span><\/span>Software<\/span><\/span>:<\/span><\/span><\/strong><\/p>\n

    \n
  1. Sign with Ease:<\/span><\/b> T<\/span>he\u00a0<\/span>e<\/span>lectronic\u00a0<\/span>s<\/span>ignature shall be as simple as the user sign on a paper. It shal<\/span>l\u00a0<\/span>self instruct<\/span>\u00a0the user to sign with ease.<\/span>\u00a0<\/span><\/span><\/li>\n
  2. Multiple\u00a0Signature\u00a0types:<\/span><\/b> The\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0<\/span>software\u00a0<\/span>shall\u00a0<\/span>have options to sign the way user is interested.\u00a0<\/span>User shall be able to upload soft signature or sign with stylus or insert font driven signature<\/span>.<\/span><\/span><\/span><\/li>\n
  3. Multi-party signature:<\/span><\/b> Business document signing usually happens with multiple\u00a0<\/span>party involvement<\/span>\u00a0such as internal stake holders or external signing authorities<\/span>.\u00a0<\/span>The\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0software<\/span>\u00a0shall provision<\/span>\u00a0<\/span>esigning<\/span>\u00a0of multiple signing authority<\/span>,\u00a0<\/span>with out<\/span>\u00a0much challenge.<\/span><\/span><\/span><\/li>\n
  4. Workflow:<\/span><\/b> While adopting\u00a0<\/span><\/span>electronic signature<\/span><\/span>, its equally important that the document shall flow in sequential\u00a0<\/span>way\u00a0<\/span>to get\u00a0<\/span>esign<\/span>\u00a0as required by business. Paperless Workflow is all that is expected from the\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0software to make it more convenient and independent of\u00a0<\/span>administrative task such us\u00a0<\/span>inperson<\/span>\u00a0<\/span>follow-up.<\/span><\/span><\/span><\/li>\n
  5. Widely used soft copy format: <\/span><\/b>Accommodating of basic soft copy formats such as Microsoft Document and PDFs are critical for the usage of\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0software. These are two widely used soft copy<\/span>\u00a0format<\/span>\u00a0files to sign, scan, share & store<\/span><\/span>signed docs.<\/span><\/span><\/li>\n
  6. Comply to\u00a0Security Standards:<\/span><\/b> Business documents are confidential in nature, while these docs travel electronically to have\u00a0<\/span>esignature<\/span>, the\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0<\/span>software\u00a0<\/span>shall\u00a0<\/span>have either\u00a0<\/span>256 Bit Encryption or used\u00a0<\/span>Secure Hash\u00a0<\/span>Algorithm<\/span>\u00a0or AES encryption\u00a0<\/span>methodology<\/span> to avoid any sort of misuse or unauthorised access.<\/span><\/span><\/span><\/li>\n
  7. Two Factor Authentication:<\/span><\/b> Signing parties shall get authorised access, that means,\u00a0<\/span>the software shall stop\u00a0<\/span>unauthorized<\/span>\u00a0access.\u00a0<\/span>While accessing confidential docs<\/span>\u00a0through\u00a0<\/span><\/span>electronic signature<\/span><\/span>, t<\/span>he\u00a0<\/span>initiator and authorized signatories shall\u00a0<\/span>get s<\/span>econd level authentication code to access such doc<\/span>s<\/span>.<\/span><\/span><\/span>\u00a0<\/span><\/li>\n
  8. Better User Experience:<\/span><\/b> One shouldn\u2019t\u00a0<\/span>ignore<\/span>\u00a0the importance of\u00a0<\/span>the\u00a0 \u201c<\/span>User Experience\u201d.<\/span>\u00a0<\/span>Past 4-5 years, all the apps and applications have focused more\u00a0<\/span>on enticing users<\/span>\u00a0<\/span>wit<\/span>h<\/span>\u00a0user experience. Although\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0is not a\u00a0<\/span>business<\/span>\u00a0critical<\/span>\u00a0application\u00a0<\/span>however<\/span>\u00a0user<\/span>\u2019<\/span>s time is always precious to complete the signing process without\u00a0<\/span>loosing<\/span>\u00a0much time or toggling<\/span>\u00a0between pages \/ screens.\u00a0<\/span>\u00a0<\/span>\u00a0<\/span>Now-a-days users\u00a0<\/span>are<\/span>\u00a0looking forward for more\u00a0<\/span>simplified applications that accomplishes activities without much technical team\u2019s intervention.<\/span><\/span><\/span><\/li>\n
  9. Dashboard:<\/span><\/b> Its always important to have a birds view on the\u00a0<\/span>status quo<\/span>\u00a0through dashboard<\/span>.<\/span>\u00a0How many docs executed, under process, completed, etc are important to understand for the\u00a0<\/span>organization<\/span>.<\/span>\u00a0<\/span>\u00a0<\/span><\/li>\n
  10. Mobile App<\/span><\/b>: Users are preferring to access enterprise applications via their smart phones. Majority of the users are either Android or iOS\u00a0<\/span>mobile operating users. Hence\u00a0m<\/span>obile app<\/span>\u00a0of\u00a0<\/span>electronic signature\u00a0<\/span>application is expected by default.<\/span><\/span><\/li>\n<\/ol>\n

    \"Secure<\/p>\n

    While the\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0is expected to be on cloud\u00a0<\/span>( SaaS<\/span>\u00a0model)<\/span>, o<\/span>ther\u00a0<\/span>i<\/span>mportant\u00a0<\/span>features<\/span>\u00a0such as\u00a0<\/span>Digital Form (fill &\u00a0<\/span>e<\/span>sign<\/span>),\u00a0<\/span>APIs for Enterprises or organizations having\u00a0<\/span>stringent<\/span>\u00a0security p<\/span>olicies,<\/span>\u00a0<\/span>e<\/span>Sign<\/span>\u00a0bu<\/span>lk<\/span>\u00a0docs in one click, user management for Enterprise version<\/span>,\u00a0<\/span>Role based access control, Detailed Audit,\u00a0<\/span>Validating<\/span>\u00a0authenticity of the\u00a0<\/span>e<\/span>signed<\/span>\u00a0doc,\u00a0<\/span>etc are required for organizations.<\/span>\u00a0Based on your organization need, compliance you can look for such features and subscribe to\u00a0<\/span>e<\/span>lectronic\u00a0<\/span>signature<\/span>\u00a0software.<\/span><\/span>\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

    CryptoESIGN<\/span>\u00a0is one such\u00a0<\/span>cloud based\u00a0<\/span><\/span>electronic signature<\/span><\/span>\u00a0<\/span>software<\/span>s<\/span>.<\/span>\u00a0It has much more features than mentioned in this blog. For more details,\u00a0<\/span><\/span>sign-up\u00a0<\/span>for free<\/span><\/span><\/a>\u00a0to explore all such features for your organization.<\/span>\u00a0<\/span>CryptoESIGN<\/span>\u00a0has adopted “Security First” approach while developing\u00a0<\/span>this\u00a0<\/span><\/span>e<\/span>lectronic\u00a0<\/span>signature<\/span><\/span>\u00a0<\/span>s<\/span>oftware.\u00a0<\/span>CryptoESIGN<\/span>\u00a0implemented a robust security & protect layer across all transactions<\/span>.\u00a0<\/span>CryptoESIGN<\/span>\u00a0is secured,\u00a0<\/span>trusted and legally valid per IT ACT 2000.\u00a0<\/span><\/span>\u00a0<\/span><\/p>\n

    While Digital Transformation is underway for many organizations, electronic signature is one of\u00a0<\/span>the\u00a0<\/span>important applications most of the organization ignore<\/span>d<\/span>\u00a0it. However, in the recent times, many organizations have understood the importance of having an electronic signature software integrated with corporate\u00a0<\/span>IT\u00a0<\/span>ecosystem.<\/span><\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n

    Watch out the space, will share more insights on how electronic signature is <\/span>yielding<\/span>\u00a0<\/span>benefit<\/span>s<\/span>\u00a0<\/span>to<\/span>\u00a0organization from automation and digital transformation stand point.\u00a0<\/span><\/span>\u00a0<\/span><\/p>\n

    \u00a0<\/span><\/p>\n

    Written by<\/span>\u00a0<\/span><\/p>\n

    \u00a0<\/span>Kiran Kumar<\/span>\u00a0<\/span><\/p>\n

    kirans@sathguru.com<\/span>\u00a0<\/span><\/p>\n

    Rate this Blog<\/div>\n
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    Across globe organizations (be it a start-up, small and medium organization or a large enterprise) are working remote. Despite many challenges, considering the “New Normal” the entire value chain (employees, owners, stake holders, suppliers, vendors, customers, etc) is collaborating online to accomplish tasks to meet business priorities & demand.  Signing of business document is one of the critical tasks across all sorts of organizations.  Considering the remote working scenario, document signing activity is relatively delayed due to lack of required infrastructure (print […]<\/p>\n","protected":false},"author":2,"featured_media":224,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"yoast_head":"\nSignificance of electronic signature and must have Top 10 Features of electronic signature - Blog | CryptoESIGN<\/title>\n<meta name=\"description\" content=\"Top 10 features of electronic 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